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Calendar Scheduling RequestPlease use the form below.Thank You!
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St Alphonsus Community Center Use: Policies and ProceduresAt Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic teachings.
We follow the CDC and Archdiocese of Chicago Guidelines and Policies
I. General
A. The St. Alphonsus Parish Center consists of the Dining Hall, Kitchen, Gymnasium/Auditorium, and Rotunda/Lobby Area.
B. Access to Parish Center areas will be granted based on availability and approval of completed forms. Approval for use of part of the Parish Center does not constitute permission to access all parts of the Parish Center. (e.g., If a function is booked only for the Dining Hall, access to the Gymnasium/Auditorium may be restricted.)
C. Use of equipment or resources is not guaranteed for your meeting or event use.
St. Alphonsus Ministries must schedule with the parish office.
II. Safety and Security
A. Two (2) adults 21 years of age or older who have passed the Archdiocesan background check and meet current Virtus safe environment guidelines must be present for the Parish Center to be made available when minors are present. The Parish Center will remain locked until the qualified adults are present.
B. The St. Alphonsus Parish alcohol policy will be enforced. No alcoholic beverages may be served at an event for youth.
C. Children are to be supervised at all times while they are on campus. Parents and supervising adults will be held responsible for the conduct and actions of all minors in their charge everywhere in and around the facilities, including public and common areas such as restrooms, parking lots, etc.
D. The Parish Center will be unlocked and locked by designated authorized personnel.
E. Under no circumstances are the fire doors on the east end of the Parish Center Gymnasium/Auditorium to be opened to admit anyone or as a routine exit.
F. During normal Parish Center Gymnasium usage, no one is permitted on the stage.
III. Maintenance
A. The group sponsoring an activity in the Parish center is responsible for maintaining a safe and clean environment both during and after the event.
B. The Parish Center Gymnasium/Auditorium has a wood floor that must be properly maintained. All spills must be wiped up immediately with a damp rag.
C. At the conclusion of every event in the Parish Center Gymnasium/Auditorium, the wood floor must be dust mopped and all spill spots wiped again with a damp rag.
D. If used, the bleachers must be swept out.
E. Only non-marking athletic shoes are to be worn by those participating in athletic events in the Parish Center Gymnasium/Auditorium. Outside (every day) gym shoes are not to be worn by those participating in athletic activities in the Parish Center Gymnasium/Auditorium. This does not apply to event spectators seated in the bleachers.
Outdoor footwear and other certain equipment used outside the building may collect grit and stones that can damage the wood floor surface. Only athletic shoes worn for indoor use should be used in the Parish Center Gymnasium/Auditorium, and outside equipment must be checked before indoor use. The event sponsor is responsible for enforcing shoe and floor care regulations.
F. Turn off the lights when you leave.
IV. Equipment
A. All mechanical equipment in the Parish Center Gymnasium/Auditorium (backboards, bleachers, center curtain, volleyball nets, etc.) will be operated only by Facility and Maintenance Department personnel or other designated authorized personnel.
B. Equipment with wheels and casters that is used outdoors is not permitted to be used on the wood floor.
V. Foods/Concessions - Please request the new guidelines.
A. Food and beverages may be sold and consumed in Parish Center Gymnasium/Auditorium.
B. Water on hand for participants in sporting events in the Gymnasium/Auditorium is the sole exception to the preceding section. To protect the wood floor, all spills must be handled promptly.
C. Use of the Kitchen and/or Dining Hall must be specifically indicated on the submitted facilities request form. Usage of the Kitchen and/or Dining Hall is governed by the Kitchen/Dining Hall Policy, a separate document.
D. Supplies for serving are available for use by any group using the Kitchen. We do ask that if you use supplies, i.e.: cups, plates, napkins, etc. you leave a note as to how much was used so that we can replenish the supplies as needed. Also, if you use the facility on a regular basis, a stipend should be made to the Parish to help defray the costs of the supplies.
VI. Clean-Up
A. At the conclusion of every event, the event sponsor is responsible for the removal of all garbage from the Parish Center to the dumpster outside the south kitchen door. New can liners will be available for replacement in the garbage barrels.
B. As indicated on the Facilities Request Form, the event sponsor is responsible for returning all areas to the "clean and ready-to-use condition" in which they are released for use. Sweep the floors; put the tables away, etc.
Meeting Room Reservation Procedure
1. To schedule the Meeting Rooms, please fill out the electronic form.
2. When your request is processed, you will receive a confirmation that will indicate your event time and room location. If you do not receive this confirmation within a few days, please call the parish office.
3. Your cooperation and patience is most appreciated. We will do our best to accommodate your requests, however, sometimes we will have to move you to another location.
All policies and guidelines may be changed if necessary. - Please visit this page often
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Facility Usage PoliciesOur parish is a vibrant and active Catholic parish with registered parishioners from many communities! Space is used daily. The best way for you have your meeting space is to schedule it as soon as possible.
Parish Ministries: To Reserve Space:
Contact Deana McKavanagh [email protected]
Outside Groups: To Reserve Space:
Contact the Parish Office: 847-255-7452
Submitting a request does not automatically mean that it has been approved.
Ministries & Fundraisers - Booking Rooms at the parish
Bingo, Liquor and Gambling have additional requirements, licenses and financial aspects.
·No events or fundraisers can be advertised, except for "Save the Date," until 1 month before the event/fundraisers. If there is an issue or need to change this, it will be determined by the pastor & staff on a case-by-case need & basis. Please check often with business Manager about any legal necessities. Please check all new policies/directives concerning the use of food, drinks or alcohol.
·Complete out a "Room Facility Request Form"
·All ministry employees & volunteers who are around minors are required to have VIRTUS training (or produce proof of completing class), some may be required to sign conduct forms.·Please contact bulletin editor 5 weeks ahead of event/fundraiser to discuss space and advertising.
·Please note: We will do our best to accommodate all the organizations that wish to book space, however any Community function, including Parish, Religious Education or Adult Formation will be given priority in the use of our space. Therefore, you may be "bumped" from your scheduled meeting rooms as priorities demand. Every effort will be made to accommodate your space needs in another location and, when possible, we will notify you of the change.Outside Rentals, Fundraisers and all others - Booking Rooms at St. Alphonsus
·Please contact the parish office 1-3 months before your scheduled meeting time. Legal paperwork, contact as soon as possible.
·Hand deliver or e-mail the needed form(s) to the contact person (above) as soon as possible.
·If you will be with minors on church grounds. You may be required to have some form of child protection safety training and provide proof of completion.
·No events or fundraisers can be advertised, except for "Save the Date," until 1 month before the event/fundraisers. If there is an issue or need to change this, it will be determined by the pastor & staff on a case-by-case need & basis. Please check often with the Bookkeeper about any legal necessities. More may be needed. Please check all policies concerning the use of alcohol.
Please contact the parish office to discuss space and advertising.
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·Please note: We will do our best to accommodate all the organizations that wish to book space, however any Community function, including Parish, Religious Education or Adult Formation will be given priority in the use of our space. Therefore, you may be "bumped" from your scheduled meeting rooms as priorities demand. Every effort will be made to accommodate your space needs in another location and, when possible, we will notify you of the change.Narthex / Lobby Fundraising Policy
We are a vibrant active Catholic Parish with many groups working to support and serve the mission of Groups and organizations often request the narthex areas to advertise their activities, to fundraise, or to invite in-kind support for their programs. We want to encourage these activities on the one hand, and on the other, be respectful to those coming into our church to worship. Therefore, we have established guidelines for use of the narthex / lobby.
·Reservations of all areas must be prearranged at least a week in advance. ·Ministries of Saint Alphonsus Liguori have priority.
·We prefer only 1 per week, however no more than three groups/ministries may be selling and/or advertising in the Narthex per weekend.
·Selling must stop five minutes before Mass begins and may not resume until the priest exits the church doors.Kitchen Use Policy - Following CDC and archdiocese of Chicago Guidelines and Policies
All events, fundraisers, bulletin items, display activities and events must follow Legal and Catholic teachings.Cabinets: Cabinets are marked accordingly. Please do not use other's cabinets for your own use.
Counters: Please use the heat resistant cutting boards or disposable sheets for food preparation and trivets. Dragging pots on the counters scratches them.
Sinks: The window sink is for washing dishes, pots, pans etc. The island sink is for food preparation. The hand washing sink is next to the kitchen door. It has hand soap and paper towels for your convenience.
Water: The water feeding the kitchen is softened. Please use the reverse osmosis filter faucet on the food preparation sink for drinking water or coffee.
Dishwasher: - The dishwasher will clean up to 20 loads per hour. Do not add detergent; it has its own chemical detergent system. Instructions are on the dishwasher.
Stove: Pilot lights are on for stove and ovens. When the stove or ovens are used, the exhaust fan must be on. Look for the switch on the hood. Do not leave the stove, griddle, or oven unattended.
Stovetop: Please leave it clean.
Oven: Oven has been re-calibrated, 200 degrees means 200 degrees.
Griddle: If you use the griddle, please clean it. Nylon scouring pads are in the cleaning cabinet. Use, rinse, and put them away.
Convection Oven: The convection oven is for the school hot lunch program. Please try not to use it.
Microwave Oven: Please make sure it is clean for the next user.
Refrigerator: Sections of the refrigerator are marked. Do not use other’s space. If you bring your food, use it, and take it home. Leave nothing behind, it will be disposed of as needed.
Freezer: Sections of the freezers are marked. Do not use other’s space. If you bring your food, use it, and take it home. Leave nothing behind, it will be disposed of as needed. The fan units are on top of the fridge and freezer; set nothing on top.
Disposal: The disposal automatically turns the water on when in use. Be careful -- it splashes.
Can Opener and Knife Sharpener: These are mounted under the cabinet for your convenience.
Roll-Up Screen: Note the stop about 2/3 up. Roll the screen only up to the stop. Do not try to roll the screen up all the way. Please lock it on the bottom (both sides) when done.
The middle walk-in refrigerator is for school lunches only.